Multiple grantors and grantees in deed indexing
How do I index a document that includes two grantors or two grantees? There is only on line for grantor's surname and I have multiple. For example, two relatives granting their one plot of property to two grantees. I am also asking this question in reference to "+ wife" when included in deeds. Thank you!
Answers
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Please share your batch code with us. It is the group of letters and numbers at the end of the project title for the batch you are working on. Just copy that and post it here.
When you share your batch others will be able to give you a more accurate answer.
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The answer to your last question is that you ignore those descriptors. I found two deed projects and both have instructions in their What to Remember About This Project sections to that effect. “Et ux” means “and wife.”
Illinois Project: “Do not index phrases or abbreviations included with the name, such as "By the Treasury (By Treas)," "et ux," or "et al."”
Texas Project: “When typing the name of the grantor or grantee, do not include descriptive words or terms, such as "by Atty," "et al," or "and spouse," that may have been written with the name.
For an accurate answer to your first question you do need to share your “Batch Code” as @LarryClark43 suggests. It looks like MXXX-XXX and is at the end of your batch name. These two projects have different instructions (from What to Remember) on the issue of multiple Grantors and Grantees. One says to index the first of each and the other to index all occurrences:
Illinois Project: “Index each entry or document independently. Some grantors or grantees may be listed several times. Index each occurrence as a separate entry.”
Texas Project: “If multiple grantors were listed for a single transaction, index information only about the first grantor listed. If multiple grantees were listed for a single transaction, index information only about the first grantee listed.
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Thanks for the replies. Here is the batch: US, Illinois, Monroe County—Deed Records, 1816–1900[M3JJ-9KV]
Any thoughts on the right way to go?
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Hi Luke
I don't work on these records, but it is the Illinois project, so you follow the above guidance for it and any other Project Instructions that apply. In particular, that means you "index every occurrence as a separate entry." What specific sets of Grantors and Grantees are you concerned with? On the face of it, if there are 2 grantors and 2 grantees, then I would say that you should have 2 X 2 -= 4 entries to account for every possible pairing (i.e. every "occurrence"). Please let us know which ones you were thinking about.
I'll try to look at it when you share your specific question.
Thanks.
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Hi Luke Steven Reid,
Thank you for the batch code. I am by no means an expert but I did read through the project instructions and all of the field helps from your batch. From what I read, I would agree with John Empoliti, you should create a separate entry for all parties listed.
Maybe there is an expert still waiting to give an other opinion.
Hope that helps. Those are fascinating documents.
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I have worked on the New York Land Records for years. They have Grantors and Grantees (sometime Mortgagers and Mortgagees) in similar contexts. And whenever we encounter multiple Grantors and/or Grantees for a transaction, we make an entry for every Grantor-Grantee pair using the other transaction data for each entry.
The Texas Project’s instruction to just use the first of multiple Grantors or multiple Grantees is the anomaly/outlier among these types of projects. Your Illinois project has no such limiting instruction, and even wants multiple occurrences indexed separately. So, I’m comfortable with the 2x2 = 4 entries to account for all the parties to the “two Grantor- two Grantee” transaction you’re referencing, as is Larry.
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Thanks for the answers. I was not sure what to do with multiples and this helps. I would rather index too much than not enough.
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