What if the record I'm indexing doesn't say the record type and there are names to index in it?
I'm working on a batch from the México, Sinaloa—Registro Civil, 1861–1929 [Parte L] project, and a record starts at the end of my batch that has one name in it. Then, the page ends and continues on to the next batch, which I can't see. So, I added an entry so I could put the name in. I can't tell what record type it is, but the "tipo de registro" field requires that a record type is input before any names can be indexed in it. I assume it might be a birth record, since the batch it's in contained two birth records before it. I put that it was a birth record in order to index the name I found in it, however, I also couldn't tell which entry field to put the name in since the page ended and continued on to the next batch before any of that information was given. So, my two questions here: 1) Is it ok to guess at the record type when there is a name/are names to index, since that field is required before being able to move on? 2) If I don't know which field to put a name in, can I guess at it and then submit the batch anyway?
Thanks!
Best Answer
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Hi Austin, would you please provide the batch code to see what you are looking at?
You should be able to use the Reference Images to see the image where the record continues. The rule is that we are to index records that start in our batch. And we grab the rest of the record using the Reference Images.
If a record ends in your batch, you do not index it. With this rule, we do not end up with duplicates of the same record and more important, we do not omit full records that someone won't be able to find about their ancestor.
I hope this is helpful. But, do share your batch code or number, which should be next to the project name at the top of the page as well as a couple of other places (under the Help menu and to the left of the "ñ" with an arrow). We will be happy to help you.
Ana
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Answers
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Thanks so much, the reference images had confused me, an amateaur indexer, before. But now I understand, thank you!
The batch number is [MSTV-4VW]
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Hello Austin,
Great questions and thank you for sharing the batch code.
These are your main questions:
1) Is it ok to guess at the record type when there is a name/are names to index, since that field is required before being able to move on?
2) If I don't know which field to put a name in, can I guess at it and then submit the batch anyway?
Should I always type what I see in indexing?
Most of the time, you should type what you see on the document you are indexing. Any exceptions are noted in the field helps and project instructions.
Keep in mind that you are making an index in order to help lead individuals to their ancestors. The individual can review the information on the record image to make a final decision. Consider the tips and resources below as you index:
- Refer to the field help and project instructions.
- Refer to the basic indexing guidelines.
- Use your best judgment.
- Do not assume information that is not specifically given.
- If you need more help, contact your local administrator or FamilySearch Support.
With the shared code, we looked into the image #2 and found at the bottom of the image the beginning of a record that continues in the next image that you do not have it available. In normal circumstances you could click the icon called Reference images to see the next image besides the record you are indexing without having to get out of the record you are indexing.
Unfortunately the icon image reference right now is not working- the engineers are working hard to fix it soon. This issue with reference images is a known issue, and our engineers are aware of it. It is affecting many of our projects. You have the option to hold the batch until the issue is fixed, or you can return the batch and try a different project.
We apologize for the inconvenience. Have a great day.
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Thanks!
I was able to access the reference image actually, so I was able to see the rest of the record. Appreciate the help!
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