I need help with US, Georgia Military records...
Hi, I am indexing US Georgia Military records. I have a question and saw that it was answered a day ago, but I still do not understand the answer.
Here is the batch I'm working on:
US, Georgia—Military Discharge Records, 1890–1966 [Part B][MSRY-WQ7]
Image 2 has two records for the same person. Entry 2 has all the information I need. Entry 1 only has a few details. I know I cannot mark the image as No, No Extractable data, and I know I can't say it is a duplicate image. Someone previously said to "ignore" the one side with less info. When you say ignore, do you mean leave it blank, and when I I am finished with the batch and go to the trash can to delete all blank entries, that will take care of the image with the lesser amount of info on it? I hope you understand my question.
Thanks
Denise Leavitt
Best Answers
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Hello Denise! Thanks for sharing your batch!
An Entry is the record we are creating for the person. An image is the photograph that captures the document from which we are indexing. Sometimes an image will have two documents about the same person or it may have two documents about two different people.
On your image, the two documents are about the same person. You could combine the information from both the documents into one Entry if there was anything that needed indexed to fill in ONE single entry for this person. If there were two documents for two different people then you would create two entries. Once you create the appropriate entries, then you delete the unused records. On your batch, all you need to do is delete Entry 1 from Image 2, since Entry 2 has all the information about this soldier. Then you will be able to delete all blank entries.
There used to be an instruction in the General Indexing Guidelines for these types of Combination Images. I think they should put it back! As I recall, in the case where I told an indexer to ignore the image on the left side it was because the document was totally blank. They wondered how they could mark that document as No, No Extractable Data and still index the information from the right side.
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Just to clarify. It is easy to use the words record and entry interchangeably, but the following help article says that they have different meanings in the Indexing world:
Indexing Glossary • FamilySearch
According to this document: A record is information about an event, such as a birth, marriage, or death, from a historical document. A record is not to be confused with an entry, which is information about the record that has been entered into the indexing program.
The definition of an Entry is much longer but is summarized nicely by the last sentence of the Record definition.
It may seem like I am belaboring a point, but I believe that there will be more clarity when we do not freely interchange the use of Record and Entry.
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Answers
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No wonder people are confused. A entry is where we record information from an image. An image contains records of an event.
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