while indexing, there are two (different) records in one image that have the same info, what do i do
E.G. same names, but one is a declaration of intention, the other one a petition of naturalization (all the info on the DoI is on the PoN). do i make a separate entry for each image?
Best Answer
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If they are on the same image, you will combine both documents and use the petition number and Record Date from the petition. If they are on different images, they will be indexed separately.
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Answers
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I am finding DOI and OOA on the same image
Image Name
007784810_00856
Batch ID
MQNM-QQT
In this case, do I index a separate entry for the OOA?
Also, according to the instructions & examples below the place should be indexed on OOA's? https://www.familysearch.org/indexing/images?fs-cache=true&key=idx-deepzoom-image&image=a63ed4c2-cd8c-444a-b44e-595342c48b72
It is my understanding that only name and record date was to be indexed on OOA?
Can you clarify both of these issues for me.
Thank you
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The OOA is its own separate document and is indexed as such. The OOA is indexed with name, date and record place only. Keep in mind that the record place applies to the New York project only, but this particular batch will not have the date or place. The DEC's record place is indexed as New York, United States of America.
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Thx for your response. Sorry, I'm still confused.
So is this image JUST an OOA? My thought was that the first paragraph was a Declaration of Intention
and the second paragraph was the OOA. Is that incorrect?
You said this particular batch will not have a date of place? The place is New York, United States of America and the date 30 Jun 1904 on the image. Why would I not use this info?
What does DEC stand for?
Appreciate your patience. Just want to be accurate.
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There will be two different entries; one for the Declaration, the other for the Oath.
The date and place belong to the declaration. The Oath, being its own, separate document, does not have this. It's different than most Oaths that are indexed, but the Oath is indexed with the name and date only; the place is not asked for, and has not been asked for, in all of the New York projects that I've indexed. Since the date is attached to the declaration, but not the Oath, we do not assume that the Oath date is the same as the declaration date.
DEC is the most common acronym for the Declaration of Intention.2