Confused with some of the instructions on what to do when the record spans two images
Instructions say:
- If the first record on an image begins on a previous image, don't index it. The record will be indexed as part of the previous batch. Start indexing at the first complete record.
But then, how do you tag the image (for instance, a Witness Affidavit) when the only acceptable answers to the question "Should this image be indexed" are:
- Yes
- No, Duplicate Image
- No, No extractable data
??? Please help.
Answers
-
We do not index an Affidavit of Witness; however, we do index the Oath of Allegiance that is below the AOW section. When this occurs, you will mark "Yes" and will index the OOA.
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Elaborating a bit on erutherford's answer, there are basically two possibilities: either the image contains nothing but the continuation of a prior entry, in which case it contains no extractable data (because whatever data is on the image will be extracted as part of the batch where the entry begins), or there are one or more other entries that begin on the image, in which case it should be indexed.
So, for example, in a naturalizations project, a witness affidavit is considered part of the preceding petition and is not independently indexed. (It is used to determine the date for the petition, if I recall correctly.) An Oath of Allegiance, on the other hand, is indexed, independently of where it falls in a batch and what else is on the page. Therefore, as erutherford explained, if your first image contains a witness affidavit and an oath, you say "yes, should be indexed", and index the oath as the first (and only) record on the image.
As another example, in the Hungarian civil registrations, the early marriage format uses both sides of a page in the register-book, which means that it's always on two separate images, and nearly every image contains parts of two different entries: the back of one entry and the front of the next. I said "nearly" because there are exceptions: if it's the last marriage for the year, or if the camera operator used those (infernal) black sheets to cover half the image, then you end up with an image or images containing only the back of a marriage entry and nothing else. Those images are "no, no extractable data", since the information on the back will be indexed when the front of the page is indexed.
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