Need more instruction on "What to do when records span two images"
I'm indexing a batch containing 24 entries or images.
In this batch three documents are continued to a second page (images 17 and 18, 20 and 21, and 23 and 24).
According to the instructions "What to do when records span two images" I index the entire record/document by filling in fields related to the first page with what is on the first and second pages.
For example, for entry 17 I use information from images 17 and 18.
My question is how do I handle the second page/image/batch entry? (for this batch this would be entries 18, 21, and 24) Do I fill in these entries with Ctrl+B?
Best Answer
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Hello @Richard Dario Pradenas and thanks for sharing your batch of Australia Wills and Probate Records.
You would only index this information on the first image of the batch and then mark all the other images, No, No Extractable Data. After you take the dates and probate place from Image 2 and the death date information from Image 7 and fill in the fields on Image 1, you need to return to step 1, and mark images 2 through 24 as No, No Extractable Data.
From the project instructions:
- Most documents continue across multiple images. Index the information on the first page of a probate record or will, using additional information from the following images. When all available fields have been indexed, the other images should be marked in Step 1: Images as No, No Extractable Data.
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Answers
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No you do not Ctrl+B those. You would make Entry 18 align with the next record - record 18/image 19 from your description(?) - and fill the entry from that record. You would do the same for the other Entries - deleting any extra entries once you have indexed all records (use the Trashcan icon in the toolbar to delete any extra entries).
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It would be helpful if you shared your batch code so others could see exactly what you are working on. Others will not be able to make corrections but will be able to see what has been completed , which will help you receive an answer that is specific for your situation.
Your batch code is the group of letters and numbers at the end of your batch title, (XXXX-XXX)🙂
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That makes sense; align entry 18 with image 19.
I cannot figure out how to do that!
The batch is M3PV-QD6
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To return to Step 1, click on the rectangle at the top of the entries column. It will read Step 2: Entries, This will allow you to return to Step 1. You then will be able to mark the appropriate images No, No Extractable Data
as directed by Melissa.
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Thanks all for your prompt responses
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