Indexing Land grant records
If the name of president of a company is later signing the lad grant document, do I index that name?
Best Answer
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In my opinion this batch should be marked as No, No Extractable Data. The instructions say:
- Any documents which are not deed or land records should be marked No, No Extractable Data.
Page 2, 3 and 4, document the sale of lumber not land. Page #1 is not the beginning of a document so would be included in the No, No Extractable Data category.
This is just my interpretation of the instructions and I am by no means an expert.
Hope this helps🙂
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Answers
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We need your batch numbers (the numbers listed in parentheses) before we can answer your questions. That is probably why you haven't received any responses.
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[MS57-6HT] is the batch of land grant documents that lists companies as the granter and the grantee, then on a later page has the names of company officials signing the documents. should those names be indexed? If not and both are businesses, would the document be indexed at all?
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Thank you Larry! I was doing reviews of other's indexing and didn't catch that it wasn't land. I'm glad I held off on submitting.
But now I'm still wondering if it HAD been land deeds, would it be indexed at all since companies are both named as Grantor and Grantee? ... then would individuals' signatures used at the end be indexed?
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I worked on this particular project for a short time and then went to other projects because the instructions didn't make sense to me. I couldn't understand why I was not supposed to index all of the available names for grantors and grantees.
For other projects I have worked on if a name for a company officer was listed I would list that name in the field for Grantor or Grantee but there were also fields for Organization names.
I guess my best answer would be you should check with some one higher up.
I call the help line when I have a question like this. They will tell you what they have been instructed to do.
Sorry for the lame answer!!🙂
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Instructions to indexing/reviewing land grants were not always clear. However, i believe they are now. I checked the project instructions often and found they were amended, making them clearer on which date was the appropriate date to index. - The Sale Date is the appropriate date, not always the most recent date. Where I see the appropriate most recent date to be indexed, is on those entries that are inserted, in lighter print, in between the larger, darker printed entries.
When an entry comes through as lighter print, the instructions are to index it. You will find these entries written between the darker, more easily read entries. (There are examples in the project instructions). In reviewing, I find that that most of the time these entries have not been indexed and i insert them into the document as necessary.
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