South Africa—Dutch Reformed Church Registers, 1660–1970 [Part C][M36B-2L4]
my page is image #400042
I'm Indexing baptismal records, but the pages are split. my page image has only the parents and witness names... the previous page has the main person being baptized on it ( I looked with the data entry images). I have 3 options as I see it 1) no extractable data, 2) index the parents names only, leaving the main person & dates blank. or 3) take and index the data from the previous page with this one. which one should I do?
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Please do your 3rd option, take the childs name from previous page and add to yours. Thank you for using initiative and manually looking up the childs name. This way the record will be complete enabling it to be found. I dont have a church login, so i only get the film reel icon and cannot access the other image page to see if a surname is included with the child. Reference images is also greyed out my side, i dont know if thats the same for everyone? What may happen is the next person who gets the other image could just index the childs christian name, and if it doesnt have a surname association, will create a floater making it next to useless in a search with a sea of other children with that same christian name. This is yet another example where project setup by FS is flawed. Why they put up projects without reference images either side to check is ridiculous.
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will do, thanks!
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It really sounds like you should have marked the image as No, No Extractable Data. The person who has the previous image would have used the parental information from "your" image to complete the entry. If you have an image with the child's name, then you must use the reference image +1 to complete the entry and capture the parent's name.
This is a General Indexing Guideline titled "What to Do When Records Span Two Images"
- If the first record on an image begins on a previous image, don't index it. The record will be indexed as part of the previous batch. Start indexing at the first complete record.
- If the last record on an image continues to the next image, index the entire record, including what continues to the next image.
There does not appear to be any project instruction which differs from this general instruction. General Indexing Guidelines are at the bottom of the project instructions and can be accessed by clicking on the arrow.
@gary_noble Yes, the reference images haven't been available on shared batches for over a year.
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@Melissa S Himes this is the project instruction that is at odds with general guidelines, and from which I can envision half records being created. Given the general volume of poor indexing coming through for review, there is no guarantee a person with the other half will bother to look for the next record with parents names/surnames anyway
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@gary_noble That really is not at all "at odds" with the general guidelines. We index a record without a primary when other information is present. This question regards a record that spanned two images. Thus, you begin the indexing on the first image, marking the child's name as blank (if no given or surname exists) and then using the reference image, index the parent's names and other information from the next image ON THE SAME ENTRY FORM. That instruction you posted simply lets people know that if no primary name is on the record it should still be indexed. This is nothing new - we have done this for all the 10 years I have indexed. Maybe that is why this is an advanced project.
There is never a guarantee on any project that indexes will be created with perfection. But, I think there is one guarantee - from my understanding, all images that are marked as No, No Extractable Data are checked for their accuracy within FamilySearch before publication. Thus, by marking that 2nd page of a record that spans two images NED, it gets another check after being indexed and reviewed.
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