Problem with US, New York, Albany—Indexes to Mortgages, 1630–1975

User1586396941854648888

The batches were set as 200 records (default). I completed one that totaled 31 records. I should have been able to submit it after I selected "Delete blank fields". The remaining 169 records should have disappeared and I could submit the completed batch. Instead, I had to go through 1,521 fields (9 per record) in 169 blank records and mark them <BLANK>. After this, I decided I don't want to index any more of these records. This should not be happening.

SusanMullenPelton

When I have copied all of a field forward into all entries then have entries to delete I first go to Column entries then go to where I have added all those entries and delete the all extras with one click. Then go to the garbage can and delete all blank entries. Sorry if that isn't clear. It is a bit difficult to explain but it works great.

Julia Szent-Györgyi

You needed to delete blank entries, not fields. You do this by clicking the trashcan icon, choosing "All blank entries", and then clicking Delete. Unfortunately, if you've used the "copy into all following matching fields" tool, then those unused entries are not interpreted as blank. I'm not sure what the best way to recover from this problem would be. The brute force solution involves clicking the trash can 169 times, but I'm wondering if blanking all of the fields in entry 32 and then copying that forward would reset the records, allowing the trashcan to work?

Going forward, for projects where the template has more entries than needed, I fill in just the line numbers for the existing records and then use the trashcan to get rid of the extras. Then I can go back to entry 1 and "forward-fill" the page number and year and stuff with impunity.

LarryClark43

yes, blanking any field with an entry in 32 and then copying that forward cures the problem. That is how I recover from my blunders.

Then just use delete all in the trash can.

User1586396941854648888

I index large volumes of records and review, intermediate and advanced. I have never seen this happen before. Perhaps I didn't explain it well. Normally, in a Grantor-Grantee batch, there is a pre-set number of records (say, 100.) If the actual number of records is 32 and I've completed them and am ready to submit, I can use Control+Shift - to bring up the Delete Entries dialog box. I then select "All bank entries" (which should delete the 68 blank records in the batch). This works EVERY TIME and I can then hit "Submit." But with the batch I cited in my original post, I cannot delete the remaining records WITHOUT first entering <Blank> in each field. (And yes, I know how to do this without manually entering each field--but that wasn't my point.) I'm curious to know if anyone else has encountered this problem?

Melissa S Himes

I just did a batch of these to see if there was some kind of a glitch causing the problem. I was able to use (Ctrl+Shift+Minus) to bring up the dialog box, delete the blank entries, and submit.

If it happens to you again, or you still have this batch, share the batch code and maybe we can figure it out together.