Would it be possible for someone to check the permissions for these records?

dmh49

https://www.familysearch.org/search/catalog/2813179

I submitted a post previously about how disorganized this catalog was, although someone was looped me on a some maintenance that is being done which is preventing a clean up from happening. Now I'm just interested in possibly getting someone to check if these records are actually contractually restricted, which I doubt they are.

The catalog for the fifth notary has quite a few volumes with varying permissions which don't seem to be applied logically or for any particular reason. As can be seen in the snippet below, various volumes are completely unrestricted:

But if you scroll down some more, dispersed chronologically between unrestricted volumes there are various other volumes which are restricted.

For the restricted volumes, if I try to type in that DGS number in the URL, here is what I get:

I don't believe these volumes are intended to be restricted, especially considering that notarial records older than 30 years in Colombia can be requested by anyone. If you go to the last page of the catalog, you can even see that there are some volumes from the 1940s and 50s which are unrestricted. Additionally, the first four notaries have their books on FS too; in those catalogs, all the volumes from the 16th century to the 1930s are unrestricted.

Like I said, I really don't believe that the Archivo General would have requested that random volumes be restricted, this is information which can be requested by anyone.

Thanks!

A van Helsdingen

It is possible that volumes with sensitive or embarrassing information, or information that may endanger living people could be restricted.

If it were to be found that the restrictions were in error, I do not know whether the restrictions could be changed before the maintenance is complete (scheduled to occur later in 2022). I have seen with my own eyes films whose restrictions have changed, but FamilySearch continues to insist that most restriction changes have to wait until the maintenance is finished.

genthusiast

This is all Search> Images I find for 1950 Bogota, Columbia Notarial records:

https://www.familysearch.org/records/images/search-results?page=1&place=10904108&endDate=1950&startDate=1950&recordTypes=100599

https://www.familysearch.org/records/images/search-results?page=1&place=11856899&endDate=1950&startDate=1950&recordTypes=100599

Note: There are a few images that do specify 'fifth/Quinta'. The latest date of image 'change' is 20 Dec 2021.

So it appears the note in the Catalog ("Notes: This is a preliminary description provided to allow immediate online access. Images have not been reviewed." ) does need some updating to complete the image set.

If you view the latest images added:

https://www.familysearch.org/records/images/search-results?startDateAvailable=2022-03-21&page=2&place=131

and search Colombia - you will see there are records continuing to be added for Colombia.

I would expect the unrestricted images to become available as soon as they are added (probably first in Search> Images). I cannot comment on image restrictions.

dmh49

Is it possible that someone from FS could review this? I originally posted about this issue a year ago and unfortunately the issue persists.

MaureenE123

@dmh49 I am not connected with FamilySearch

I would try the email FHL-SLC-FilmRequests@churchofjesuschrist.org (which is given in https://www.familysearch.org/en/help/helpcenter/article/how-do-i-request-a-correction-to-the-familysearch-catalog )

Perhaps you are more likely to get a knowledgeable response from there.