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I have just completed some indexing but feel they have been triplicated.

Please advise.

Regards

Teresa

Best Answer

  • Accepted Answer

    In the batch you posted there are two default entries for each image. Since there is only one document in each you would index t hat document then go to the garbage can icon and delete the unused, blank, entry. It seems you are understanding this correctly!

Answers

  • Would you explain a bit more about what you mean by triplicated?

  • Hello,

    Please see below.

    Not being used to the system. I had 4 copies to index. So there should be 2x2 pieces of work not 6.

    Please advise.

    Regards

    Teresa

    Latest Projects

    Records Indexed

    Last Submitted

    US, Missouri—Naturalization Records, 1843–1991 [Part E]6

    10/14/2021

  • Melissa S HimesMelissa S Himes ✭✭✭✭✭

    Hi Theresa!

    On Last Submitted, that number shows the total numbers of records you have completed in the project. So, it is showing you submitted a total of 6 records on that project. When you submit two more entries it will move to 8. Was this your first attempt at indexing this project? Or might you have done another batch?

    The Missouri project is preset to 2 entries per image, however, usually there are 2 or 4 images to a batch. For Naturalizations, we only create one record per document. So, I am not clear on your question of 2x2 pieces of work. If you index an Oath of Allegiance on one image, you would delete the unused 2nd entry form. On the next form there might be a Declaration which you would index the person's name and then delete the 2nd form. This would mean you submitted 2 entries.

    Please hold on to and share the next batch you index and post the batch code and we can better explain this. The batch code is the series of letters and numbers in brackets following the project title. M3F8-DHL if the batch code for this one I am working on - here is the example:

    US, Missouri—Naturalization Records, 1843–1991 [Part E][M3F8-DHL]

    I will be looking forward to figuring this out with you!

    Melissa

  • Hello Melissa,

    Thanks for your quick reply.

    Yes it is my first attempt. I filled in 4 entries. There were 2 entries per image. So that is why I am puzzled to see that figure 6.

    After ready your message I now realise that I did not delete unused entries. Hope I have understood that correctly.

    Ok Melissa, I will attempt another.

    Regards,

    Teresa

  • Hello Melissa,

    Please let me know when you have received the shared Batch [M3F8-DHL].

    Regards,

    Teresa

  • Melissa S HimesMelissa S Himes ✭✭✭✭✭

    Hello @TeresaMcCloy. Sorry for the delay in responding. I have been traveling today. That share batch that you gave me was the one I posted so you could see it. A shared batch cannot be worked on by anyone but the person that has it in their batches. You can enter the data, but, it won't save. So, try copying and pasting another one that you have completed and I will be glad to have a look at it!

  • Hello Melissa,

    Thanks for reply.

    How do I get into the work I have already done?

    Please advise

    Regards

    Teresa

  • Melissa S HimesMelissa S Himes ✭✭✭✭✭

    You cannot get to the work you have already done. What I am suggesting is that you complete a batch, do not submit it, and then let me know the batch number. I will be able to take a look at it before you submit it. I'm going to private message you so we can "chat". There will be a red circle on the envelope showing you have a message!

  • Hello Melissa,

    I have just indexed M3F8-D95.

    Part one was a blank.

    Regards

    Teresa

  • Melissa S HimesMelissa S Himes ✭✭✭✭✭
    edited October 16

    Thanks for the batch code and it worked!

    On your first image which has a blank paper on it (also called an overlay), you will mark that No, No Extractable Data in Step 1. To get back to Step 1, click on Step 2: Entries (right above the blue bar that says Image 1 of 1). Click on Step 1: Images. Now click the down triangle next to Yes and click No, No Extractable Data. There will be a box that is a little scary - Delete Entries for this Image. All that means is it will delete the entry forms for that image, not the image itself. So you will click on Delete Entries for Image!

    On image two, I notice a little n written between the A and d in the gentleman's surname (Andelman). You can confirm that by looking at his signature. The birthplace is Hendershowsky, Russia. This is probably not the correct spelling, but, I can't find anything close, so type what you see. Because the affidavit of witnesses is on the SAME page, you can use that date for the event date: Mar 2 1921. The event place is okay, although I would use Kansas City, Missouri since that is the full location of the court.

    The prefix, spouse's prefix and Spouse's surname are all blank. To mark something blank if you are working on a PC, press the Ctrl + B keys at the same time and <blank> will appear. Since there is no surname written with his wife's name we don't assume her surname from his.

    Now to get this batch to submit: You will need to delete the unused entry (Entry 2 of 2). There are several ways to delete these unused entries. I will tell you the easiest way. Click on the trash can icon (right in the middle of the toolbar - 8th from the right or left), select "all blank entries", click delete. Now you will be able to submit your batch.

    Anytime you want to review the project instructions, you can click on the last icon in the toolbar, or the blue words project instruction at the bottom of all the entry forms. You should read them all - even the General Indexing Guidelines! Clicking on the purple questions marks that appear when you click on an indexing field will give you more instructions for each field.

    I wouldn't worry much about anything being "triplicated". Just do your best and the numbers will be okay!

    Let me know if you have more questions! Happy Indexing!

    PS: Here is a link to an excellent video that will help you learn more about indexing! The actual lesson begins at about the 8 minute mark.              Indexing Discussion (Jason Pierson Live)      

  • Thank you Melissa,

    Great instructions.

    I have just sent that Batch.

    Regards,

    Teresa

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