Full Name Review Question on highlighting.
In Full Name Review can you highlight both the given name and middle name or initial with the same highlight or do you need to have separate highlight boxes for each part of the given name? Since both the given name/names or name and middle initials end up on the same line, it seems logical to me that the one highlight box would be sufficient. If this is the case, in those instances where only the middle initial/name is missing, the given name highlight can just be extended by dragging the arrow to cover both parts of the given name. Is it okay to do it this way?
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Can we highlight two or three initials in the same highlight box?
And by the same token, Can we highlight an initial/given name in the same box as they will box appear on the same line as the given name in the final step?
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Hi! In Full Name Review, each name gets its own highlight. So if you see a given name, a middle initial, and a surname, each will be in a separate highlight. That applies to multiple initials as well.
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I'm afraid I may have done some earlier ones wrong, but I guess they will get fixed in the next round of review. So sorry. I'll be happy when a firm set of rules and examples are given so we can all be on the same page. I hate doing things wrong!
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I've found that even when a first name and middle initial or name are each highlighted separately by AI, the AI has still indexed them in one given name box. Are we sure we need to put them in separate boxes since they end up in the same box anyway?
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No initials and middle names all go in the same given name box — just add them manually after you get everything highlighted step 2 or 3— the other given name boxes all have to be blank when you go to step4 try it — I've not explained very well but it works
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The engineers have confirmed that they prefer each part of the name to be entered in a separate box. I've noticed that the computer sometimes places all given names and initials into a single field. When that happens, you can either manually type the second given name into its own box, or simply highlight it with your mouse and drag it to the correct field.
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Its easier and makes more sense to me to manually type the Surname into the 2nd Given name box so that you can drag it to the correct field. Next add and update the Fields you need. Then, when you correct the spelling of the name, you can manually add the middle initial(s) to the correct Given Name Box before hitting Done.
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Ashlee C, I understand that they want all parts of the name highlighted with their own separate highlighting box. But are you now saying that when we go to the Step 3 where the names are put into boxes (i.e. given name, surname, prefix, surname suffix etc.) that the engineers want each part of the given name in their own box as well? So if the name was Jane W. Doe, Jane would be put in a given name box; W would go in another given name box following first box and then Doe would be in a Surname box? I have been putting Jane W. in a given name box together and Doe in a Surname box. Have I still been doing it wrong? When the computer does Step 3 it puts both given name and initial or initials in the first given box. That is why I have been doing that way.
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Ashlee C., another problem I see is that when only the surname is highlighted, and there's a first name and middle initial, it will only let you add one given name box, even though you've highlighted both parts separately, so you can't separate the different parts of the given name into two boxes. And sometimes it won't even let you highlight another part of the name.
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@LesterChristieAnn1 Yes, you will put different parts of the given names and surnames in their own separate boxes in step three. The computer does often put both given names in one box. I simply highlight the second given name and drag it into the second given name box.
If you have separated the names by different highlights in step two, there should be enough boxes for all the names. If there aren't enough boxes (or there are too many), go back to step two and fix your highlights.
@barbaragailsmith1 If there are enough boxes for each of your names, you can then move them into the correct field by clicking and dragging the six buttons in the dark blue box. The computer will let you move another box into an existing field. If you don't have a field for the given name or the surname, you can add a field.
This lets you add a field for lots of different parts of the name.
In the example above, I already have a given name field. So if I needed a name in that field I would click the six dots and drag that name into the given name field.
Does that answer your questions?
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Ashlee C., I realize now by reading your different comments that by clicking on the dots it will tell us which highlighted box that refers to. Do we need to make certain those are all corresponding with the name itself? Also, I have a page with two different names highlighted. Do we only do one of the names? I tried doing it by making sure that all highlighted boxes correspond with the boxes in step 3. However, then in step 4 it combines both full names into one person, so clearly that doesn't work. How do you choose which name to do?
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Yes, the highlights should correspond to the name in the box in step three. When you click the dots, or when you click inside the box, the highlight changes to blue to indicate which name should be in the box.
Yes, when two names are highlighted, you should only be doing one name. When this occurs, I often find that part of the highlighted name is a name I previously did. So I detach the old name and highlight the rest of the new name.
And yes, in step four the computer combines all the given names into one box. They should still be separated in step three.
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Ashlee C., you didn't understand my comment. When only a surname is highlighted and indexed, I can add a given name field, but after adding one, there's no way to add a second given name field for the second part of the given name), even though I've highlighted two given names separately that weren't highlighted before. And sometimes when just a surname is highlighted, it won't let met highlight the given names at all.
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@Ashlee C. and @barbaragailsmith1, this is when I've tried going back to step 1 then clicking on No then going to step 2 and hitting add a highlight again then continuing to steps 3 & 4 —this back & forth process doesn't always work. Also, sometimes more than one different full name is highlighted in yellow so then I have to go to step 3 to find out which instance is the one I'm actually reviewing - don't know what causes the screen to show 2 different full names to appear at the same time. Sometimes there's 4 Given Names & 4 Surnames all filled in so I have to click on a name causing it to highlight in blue to see what's what.
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Yes, I know. I do all that.
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I found a way around the not being able to highlight another part of the name. If I highlight any other word around it and then drag it to the name, that name will be highlighted and then another indexing box will appear.
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@barbaragailsmith1 I like your workaround for adding another highlight. I use that work around as well. The computer will index the word you originally highlighted, but that is easily changed in step 3.
Apologies for misunderstanding your question. I think I understand now, but let me know if this doesn't answer the question. If you need to add a second given name to the given name field, you just drag the name box into the given name field. The computer will add more than one box into a field. Just click, hold, and drag on the darker blue box with six dots. As you start dragging, the computer will show you where the name will fit before you let go.
You can see from the screenshots below that I started with two surnames, but was able to drag the extra surname into the given names field. This assumes that all the highlights were added in step two. If you don't have enough name boxes, you likely need to add a highlight in step two.
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Ashlee C: I have been putting each part of the name in their own separate boxes in Step 3 as you said to do. I just wondered if the engineers are aware of the fact that once you complete step 4, if you ever have a reason to go back, the given names and initials are automatically switched back in Step 3 to both be in the given name box. So even if we separate them on Step 3, once we hit done on Step 4 the computer changes our Step 3 back to having the whole given name/names in one box.
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@LesterChristieAnn1 I will let them know. Thanks!
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Ashlee C. In Full Name Review, I am currently in the text of a book. Many times in a paragraph the full name is given at the beginning of the paragraph/s, then later in the text they just refer to the person by only his given or only his surname. Example: Mr. John Grover is at the beginning of the paragraph. Later they just refer to him as Grover, sometimes Mr. Grover, or occasionally just John. Do we go back into the text to highlight the full name so that it is searchable? Or do we skip the names with only a Given name or only a Surname with or without a prefix? Sorry to keep bugging you, but I'm trying to get this down so that I am not doing things incorrectly.
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That's a good question. I have always highlighted the surname if I could find it on the document. But I don't know the official answer. I will ask the engineers and get back to you on this.
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No, Ashlee C., that situation is easy. I'm talking about when only a surname is highlighted and indexed and there's only one surname box (no given name box) there have been times I've had to highlight the given name and then one given name box appears. Fine. But when it won't let me highlight the second part of a given name, sometimes when they're connected in the writing because the writer didn't lift his pen, it won't let me highlight them separately. So in that case only one given name box is given and it won't let met add another. So I just put the whole given name in one box. Anyway, it probably works out in the end. Thanks for your help.
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Barbaragailsmith1: I've had instances where I had a hard time getting it to give me another highlight for a second given name. I've had to just keep trying to add a highlight to different parts of the document. I haven't cared what word it is, and then I drag that highlight to the place I want it. Sometimes too it helps to shorten the first highlight and put a little space between the first given name and the second. I've also had to click on back and put the NO in again on Step 1. It is pretty finicky and sometimes I cannot come up with any reason to the logic behind it. If I mess with it long enough though, I can usually get a highlight I can use and therefore get another box. I think Ashlee's last comment at 12:07 was in response to the question I had at 11:59.
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I don't understand the logic behind the given name and middle initial needing to be added to separate lines. I know the engineers prefer that but then the engineers need to change that. It just ends up being extra steps that are not necessary. The end result when you click "Done" is the same. If the given name, middle initial, and last name are all highlighted and AI has put the given name and middle initial on one line why would I need to change that. To me this is just common sense. Why make extra steps if the end result is the same?
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Dean Valerie; I agree with you wholeheartedly. If you have ever had the chance to hit the back button you will find that even though you have put the given name and middle initial in separate boxes in step 3, anything that is changed in Step 4 will automatically change Step 3 as well; therefore, the initial you put in its own box the first time is back up with the given name again.
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This is exactly why I "fix" everything including spelling in step 3 then when I go to Step 4 everything is in place so I can hit done and move on. Maybe the corrections need to have their own step in the process or maybe step 4 needs to be submit instead of done?
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I also fix everything in Step 3. When I have an extra box appear it tells me that there is an extra highlight that doesn't need to be there, like a comma for instance. I adjust the highlights and then check to see that each highlight has the right word attached to it all before I go on to Step 4. It does help to see the whole name in Step 4 because I have had a couple of times when I didn't realize all my names were in Given Name boxes. It's easy to catch this mistake when the name appears all in one line on Step 4. Then I just have to go back to step 3 and add a Surname box to move one of the given names into. Does tht make sense?
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@LesterChristieAnn1 Thanks, yes oh and I also discovered that if I right-click on the name I want to highlight in step 2, the highlight often comes up in blue with the choice of detach or attach—- this helps to determine which name to put in which fields in the case of a previously indexed death certificate for an unnamed infant —-which I bet thousands have already gone thru full name review as "not a person"
@Ashlee C. Now what do I do with the Given Name shown as "Twin"????
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@Ashlee C.I decided to put Unnamed Twin in the Given Name Field and hit Done then the mother's maiden name came up as next in full name review so I did her name hit done and went thru the same document probably 5 times with all kinds of words highlighted that if I followed directions would be "Not a Person"; instead I tried detaching highlights because FNR wouldn't give me a new doc until everything was re-reviewed several times. PS still can't find anyplace to put comments/experiences with Opportunities anywhere but here in the old indexing community link —- hope you had a wonderful Easter 😊
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