Combining information from the same document onto another document?

jamesleeskinner1

Hello,

Could someone please explain to me a little further what this is really saying? It is directly from the project instructions:

• Some images have more than 1 document on a single image, and all of the documents relate to the same person. In this case, combine the information from all of the documents on the image into the entries you index in the data entry area, using the most complete version of the information.

So, my question is, if I have two different documents such as a Naturalization record, and a Oath of Allegiance (two separate images) but they are directly related to the same person, do I index all of the fields from one document to the other even if the second document doesn't show all of the same information as the first image? My understanding has always been to only index just what is on the document itself, but the instructions seem to be telling me to do a little differently. I just need some clarification.

erutherford

An Oath of Allegiance is its own separate entry and is indexed as such. What you will combine is the Declaration of Intention (DEC) and the Petition for Citizenship (PET) if they are for the same person on the same image and will use the PET record number as the Record Number. This is more prevalent in New York records, where the DEC and PET are frequently on the same image, but you might encounter it in the other Naturalization projects.

jlou

After you combine them, do you delete the DEC?