Canada Tax Assessment directions

JoanJeppson

The info for this indexing project states that if the name is an exact duplicate only index the first instance of the name listed...even if there is a difference in spelling or or initials. Is this also true of ditto marks? I understand this to mean that we don't put the name in a second time if there are ditto marks. Is this correct...even though it is contrary to "general" guidelines?

Ksalers

So, the ditto marks means the fields are the same as above. So I see George Ries has ditto marks under on the next line and there is nothing different in the fields. I would say George Ries only needs to be indexed 1 time. However based on these directions:

• Index each unique name recorded in the first column of names, usually titled "Taxable Party" or "Occupants." Some names may be duplicated. When names are exact duplicates, meaning that all required fields are the same, index only the first instance of the name listed. Skip the other exact duplicates and then index the next unique name. Unique names include names with different middle initials and different name spellings or where the other required fields are different.

You would definitely need to index this person again IF the other required fields are different. The George H Ries that comes after the ditto marks needs to be indexed because it is now considered an unique name since the initial H is in the name.

So you would index George Ries only once, and then under him index George H Ries. Hope this helps.

Ksalers

Like you said, the ditto marks mean it's the same info stated before it. So based on the directions you would index George Ries only 1 time. However, if there were ditto marks for the name, and all of the other fields were different from the first George Ries, you would index his name twice but both would have different info in their fields. Only the name would be the same. You would then index George H Ries because of the initial added, it's now a unique name and needs to be indexed.

• Index each unique name recorded in the first column of names, usually titled "Taxable Party" or "Occupants." Some names may be duplicated. When names are exact duplicates, meaning that all required fields are the same, index only the first instance of the name listed. Skip the other exact duplicates and then index the next unique name. Unique names include names with different middle initials and different name spellings or where the other required fields are different.

So for this batch you would need to index George Ries (only 1 x) and then George H Ries.

PiperTWilson

Hi there,

Would you please share the batch number with us? That will help those who know more about indexing to help you.

Thanks!

JoanJeppson

Sorry. M362-MZF

John Empoliti

This instruction is confusing because of the imprecise use of indexing terms. The instruction writers should consult the Indexing Glossary (https://www.familysearch.org/en/help/helpcenter/article/is-there-an-indexing-glossary) and stick to it. It should read, in part something like this, which is not perfect either, but better, I think:

When names entries for listed names (or perhaps use the term "records" instead of names) are exact duplicates, meaning that all required fields are the same, index only the first instance of the entry for the names (or "records") listed. Skip the other exact duplicate entries and then index the next unique name entry. Unique names entries include names with different middle initials and different name spellings or where the other required fields are different.