Correction noted on the record [N9LV-9HH]

Cheryl Hasychak

Hello, there is a note dated 10 Sep 1965, #279763, correcting the first name of the bride from Mamie to Marie. How would I index this? Thanks, Cheryl

John Empoliti

Hi @Cheryl Hasychak . Your Share Batch Code should be M9LV-9HH. Bottom line - I (personally) would index both versions of the name with an Or between them. I say this because the old information is "corrected" but not crossed-out, and the correction is separate, and later. See the citation at the bottom.

The correction note (dated 9-10-65) is from 41 years after the original record and could have referred to a later legal name change from Mamie to Marie. I don't see any harm in mentioning both. The Researchers will get to decide what's what, perhaps with more info than we have. Someone else could take the GIG guidance below and insist on replacing Mamie with Marie since the GIG uses the word correction too. Use your best judgment - I've given you mine.

Your project instructions do not have a General Indexing Guidelines (GIG) section like most do today, and your PI's link to the General Indexing Guidelines is broken. But below is the GIG guidance on this issue from one of my projects:

Crossed-Out, Corrected, Canceled, or Void Information

When information was crossed out, corrected, canceled, or marked void, follow the instructions for "crossed out" that match the situation.

When information was crossed out and then replaced, type the new information in the appropriate fields.

When information was crossed out, was not replaced, and can be read, type the crossed-out information.

When information was crossed out, was not replaced, and cannot be read, mark the field as unreadable by pressing Ctrl+U, or on the indexing toolbar, click the

 icon.

Cheryl Hasychak

Hi John, thanks very much for the information. I was leaning towards using "or" so both names would be more informative for anyone researching that record. And extra thanks for sending the CCC or Void information. I've been doing this about a month and had not seen this... Cheryl

John Empoliti

Hi Cheryl. You're welcome. Check out a different project so you can see the General Indexing Guidelines. I'm going to try to paste something clickable for you below: These are the General Indexing Guidelines that you should see in most projects these days (as the third section of the Project instructions):

General Indexing Guidelines:

• Given Names
• Alias Names
• Surnames
• How to Index Individuals Whose Names Were Not Fully Recorded
• Place-Names
• Indexing Dates
• Handwriting Help
• Diacritics and Other Characters
• Unreadable Information
• Crossed-Out, Corrected, Canceled, or Void Information
• Overlays
• Number of Entries per Image
• What to Do When Records Span 2 Images or to View Additional Images
• Ditto Marks
• Duplicate Images
• Brightness and Contrast
• Using the Ruler
• Rotating an Image