THE CORRECT DATE - US Texas Grimes Co--Deed Records MSYK-YW2
My question is about which date to use. I am reviewing the above-referenced batch. (The batch may expire by the time you read this--but you can choose another one--they are generally the same.) A record consists of three parts (from beginning to end): 1 - The Deed, 2 - Notary paragraph, 3 - Filing / Recording paragraph. EACH OF THESE THREE SECTIONS CONTAINS A DATE. Each date is different. The earliest date is the Deed. The most recent dates are the Notary paragraph and the Filing / Recording paragraph.
In the batch MSYK-YW2, there is a difference of 30 years between the Deed Date and the Recording Date.
FIELDS TO INDEX: The fields are: Names of Grantor / Grantee and Record Month / Record Day / Record Year.
FIELD HELP: "If a range of years or multiple dates were recorded, TYPE THE MOST RECENT DATE that has to do with the DEED PROCESS for the entry."
PROJECT INSTRUCION: Same as Field Help, plus: "Most often, records end with signatures or a note about when the record was filed." [This would be the filing and recording paragraph.]
PROJECT INSTRUCTION EXAMPLE: [How to Index a Deed, Page 2]
HERE IS THE PROBLEM: The field help and project instructions are NOT CONSISTENT with the Example--which clearly shows the DEED DATE should be used as the Record Month / Day and Year.
It makes sense to me that the Deed Date is the correct date to use. Out of the 9 batches I just reviewed, 7 of them used the "wrong" date, namely, the filing / recording date. I contacted FamilySearch Indexing Help (live chat) and the Missionary agreed with me that the Example shows the Deed Date is the correct date to use. She also felt the Project Instructions and Field Help were confusing and inconsistent.
I SUGGEST that, if this is the case, when a new set of Deed Records similar to this become available, maybe someone in charge could rewrite the instruction sections so that the wrong date is not being entered in the majority of records. If my reviewing is representative of this error, that means approximately 72-75% of the 5,000+ records have been indexed with the wrong date.