Records not indexed-- obvious errors
Looking at Poland church records (photos of the Church Books), I occasionally find that some entries are not indexed. Sometimes an entry is simply missed but, more often, it's a twin birth "Gemini" missed by the indexer. I see no way to enter the missing record so that others can find it. What should I do?
Best Answers
-
If you are in an editable record set, when you click Edit or View Original Image, as you know, this page will open:
Notice on the top of the side panel on the right is a left pointing arrow next to View Ola. The arrow has nothing to do with the title which states you are viewing the individual whose information shows in the pane even though it looks like it does. If you click that arrow you will come to the listing of everyone that has been indexed on the page shown:
Here I have highlighted the "Manage Indexes" link. Click there to open a drop down menu:
Here your options are to add a new record to the index, delete a record from the index, or to edit a household. You want to add a new record for that child that was missed in the original indexing process. So click Add to open this side panel:
And go to work.
1 -
Editing indexes is pretty complicated. Much more than the original creation of the index because it has to account for any possible type of record while indexing projects had a set group of options depending on the record set being indexed. I'm rather impressed the FamilySearch is willing to let us regular users do this editing.
Also, the index editor does have a few bugs that can make things a bit difficult. Another factor that causes trouble is that it can take some time for changes to sync across systems. I have seen times when I have edited that a change actually appears to cause a record to vanish. At those times stopping right then and coming back a couple of hours later when the syncing has had a chance to catch up results in the record showing up again.
When I look at the link you posted, I don't see Hedwigis at all right now. I do see Heva sitting there without parents. So I have to do a bit of speculation.
You have to remember that for birth records, each child has a separate, independent record that is not connected at all to any other child's record on the page. You cannot add Hewigis to Heva's record and you cannot add Heva's parents to Hewigis's record. I suspect that what whet wrong is that you attempted to move Heva's parents to Hedwigis's record which removed them from Heva. You need to view Heva and Hedwigis as two different entries each with its own child and set of parents even though the parents are the same.
Assuming that Hedwigis will show up sometime later today or tomorrow, I would not do anything with her until that happens. If she shows the correct parents, then I would just leave them be.
So what you need to do is create new parents for Heva. Start on her record:
Click on the pencil icon next to relationships:
Click Add More Information (You clicked on Help with Relationships and got led astray, right?):
Here is where it gets confusing. Who is the focus in the relationship? I want to add a parent so do I pick Parent here because that is who I am going to add or Child because she is going to be the child in the new relationship? I usually guess wrong and have to make corrections. I wish this pop up was labeled better!
I think since she is the primary person on the record and she is the child, that I pick child here:
Wrong, wrong, wrong! That gives me a list of all the people already indexed to add as her child. So I will cancel instead of saving and try again.
Canceling that adding of relationships, getting back to my first image above, then clicking the pencil again to come back here:
This time I click on Parent. I'm going to assume both her mother and father are in the record and click Parent twice to get this:
Then click Update to come here:
Clicking in the first Parent box opens a dropdown menu listing everyone on the page that has been indexed (except Heva):
Now this is the important part! You are adding a brand new record for a missing child and her missing parents. It does not matter if she is a twin. She has to have her own parents and no one else's!
So you must scroll to the bottom of the list and choose Named Not Indexed:
That brings you to this screen where you can add information about her father. Then you do the same in the other parent field. Yes, this adds a second entry for each of the parents. That is how indexes work. Doesn't matter if that second set of the same parents is on the next line of the register or two years later with their next child.
I'll cancel out here and let you start from the beginning. Let me know if other problems arise.
1
Answers
-
@Madwen Yes, some indexers may not know the language of the records and miss important pieces of information in the records. Many indexes are able to be edited, however if you post a link to the index that you are looking at we could tell you if this one is editable or not. If you look at the indexed record, you can tell if it is editable because the EDIT link in the middle of the heading will be blue:
0 -
Thanks for responding; I almost missed it so sorry for the delay. Yes, I know the difference between editable and uneditable records and I often edit errors. However, I sometimes find that an entire entry in the church book is excluded by the transcriber. It is one thing to edit but how do you insert a missing entry— IOW an entire searchable transcript? Next time I run across a specific problem like this, I will post the URL.
0 -
Thank you so much!! Your instructions helped a lot. However, I still ran into problems whilst attempting to add the parent relationships to the new record. Here is the URL for the problematic page: https://www.familysearch.org/ark:/61903/3:1:3Q9M-CSJG-LCMY?view=index&cc=4116415&lang=en&groupId=M9L6-G46&personArk=%2Fark%3A%2F61903%2F1%3A1%3AX7T1-YN3Q
This was a missing twin (Hedwigis) I ran across today. Perhaps there is a way to add the second twin to the index list with the first twin (Heva)? Not seeing that I attempted to add a separate entry to the index list. Unfortunately, doing so left Heva on her own absent parents. The algorithm seemed to only want to subtract the parent names from one and move them to the other. Parents are Simone Rolka and Marianna. I found the instructions for adding relationships incomprehensible. Perhaps you can tell me where I "went wrong". Thanks again for taking the trouble to assist me. :)
0 -
Wow! You deserve a medal, Gordon. I saved all your text and images to a help file for future use. Yes the "Help with Relationships" really messed me up. So, I followed your instructions to the letter and also did the highlighting. "Name not indexed" at the bottom of the pop-up list was a revelation. It seemed to work perfectly but, alas, after I saved all the changes, I received a notice that the changes were not saved. I did not try again on the chance that it may show up tomorrow— like you said. I will try adding Hedwig back in with her parents to see if that works. Is there a way to insert the listing so that it shows up in the proper order instead of at the bottom? Thanks again—- a thousand gratitudes!
0 -
Sorry to hear your edits didn't save. The index editor is temperamental at times. Just try again tomorrow.
I have never tried rearranging the order of indexed entries and looking around, I don't see any way to do that. Maybe someone else on the boards here knows if it is possible or not and post an answer.
1 -
Tried again today and it still would not save. I'll keep trying until it works. Thanks again.
0















