In full name review, at what point should we list an entry as 'not a person'?
I have a few examples for this.
1: There are times when the AI has selected a single period out of the name. Should I index the whole name that the dot is a part of?
2: there are times when there is only a last name as well as the first and middle initials. Should I index what they have of the name?
3: sometimes only a first or last name is listed in a document. should I index this?
4: Sometimes a last name is indexed as part of a group of people who share the last name. I know I should index the name selected, but is there a way to check to see if each of the first names got indexed with that last name?
5: sometimes someone is listed as a spouse, but it doesn't have their actual name. Ex: John G Zane and Mrs. John G Zane. Should 'Mrs John G Zane' be indexed?
Answers
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- When the dot or comma is in the middle of a name, I will add the appropriate highlights to the name, remove the highlight over the dot or comma, and index the name. If the dot or comma is not associated with a name I'll mark it "not a person."
- When indexing, we still index what we see. So if you see a last name with initials for the given names, index the last name in the surname field and the initials in the given names field.
- Yes, if there is no more than a first or last name go ahead and index it that way.
- I've seen this as well. I highlight the last name and index it with the first name that was highlighted. There is no way to check the status of the other names, but engineers have assured us they are all getting done.
- My guess is that this falls under the "index what you see" rule. So if the name is Mrs. John G Zane that's how you'll index it. Just make sure it all gets placed in the correct name fields.
You should mark it as "Not a person" when it is not a person. For example, I often see AI try to index a place as a though it were a person. This is a time you'll mark it "Not a person."
Thank you for your volunteer efforts!
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Thank you for the info! got some new ones though…
6: What if a document is listing off last names of nobody specific. Like 'this section has the following last name' but all the other last names in the section are properly paired off.(Naturally the inverse of this situation being already covered.) I encountered one that has the last name listed but doesn't have any first names linked to it, or listings of others in the record in the same line for some reason. Its like its saying 'we expected to have this last name, but we don't actually have one.'
6-a: similar situation, except its one last name lined up with a lot of first names listed after it. When it selects only the last name, should we pick a first name to go with it that we don't remember indexing yet first? or just the earliest first name after it? or perhaps something else?
7: this one I'm not really expecting a good answer on. I've found one where the first and last names selected are of two different people. any weird rules we should go with on which name to eliminate and which to pick? maybe just go with the first one recorded on the page?
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I was trying to post an image for an example, but its not showing up…
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8: if only a first name is listed in adjacent text, should we look to see if their last name is listed elsewhere and include it?
8-a: if that last name is their spouses and the above is a yes, then should we still include that last name?0
