I am confused on how to index Naturalization Certificates of Arrival

nylene1

The note posted before the document opens says:

Do not mark the following forms as No, No Extractable Data:

  Certificate of Arrival 

  Oath of Allegiance 

  Name Change Records

The Project Instructions in What to Index says:

Do not index cover pages, certificates of loyalty, certificates of arrival, affidavits of witnesses, or depositions. These images should be marked in Step 1: Images as No, No Extractable Data. 

So do I index Certificates of Arrival?

Maile L

We appreciate you bringing this problem to our attention. The issue has been submitted for investigation. We will get back to you as soon as we have an answer. Thank you so much for your kindness and patience while this is being addressed.

Melissa S Himes

A moderator needs to bring the discrepancy to the attention of the Project Manager.

In the meantime, I would index the Certificates of Arrival, especially since they have provided an example of how to index them.

I will tag @Maile L for some assistance on this one!

nylene1

Thank you.

MinnWisRoots

@Maile L,

Did you get an official response on this?

In [Part B] I noticed that the wording has changed from Certificates of Arrival to Certificates of Admission, and the example is no longer there.

Not sure what the Admission form looks like.

Melissa S Himes

@MinnWisRoots I have never seen a Certificate of Admission in any naturalization forms either. I can't find one online, and don't believe such a form ever existed in the US system - maybe an arrival/departure form, maybe a certificate of admission to a university in order to receive a J-1 visa. But, I sure would like to see what they are talking about.

nylene1

So does this mean Certificates of Arrival ARE to be indexed?

Maile L

I have not heard back.

nylene1

I just keep sending them back because I don't have the answer on whether to index or not.

Melissa S Himes

The pop-up and instructions for Connecticut Nats show to index Certificates of Arrival among other things - including a certificate of admission.

• Index only the following 9 types of documents: certificates of arrival, declarations of intention, petitions for naturalization, oaths of allegiance, naturalization certificates, repatriation records, certificates of admission, name change records, and naturalization cards. In addition, index documents that are similar to these 9.

The project instructions and pop-up for Pennsylvania do not:

Index only the following 8 types of documents: declarations of intention, petitions for naturalization, oaths of allegiance, naturalization certificates, repatriation records, certificates of admission, name change records, and naturalization cards. In addition, index documents that are similar to these 8

• Do not index cover pages, certificates of loyalty, certificates of arrival, affidavits of witnesses, or depositions. These images should be marked in Step 1: Images as No, No Extractable Data.

P.S. (Certificates of Arrival are definitely similar and should be indexed since they often have the persons name variation when they entered the US). Why does it take so long to get answers?