FHC Activity Report
I haven't been able to find the FHC Activity Report since they changed it. I am over the STFHC-FHC in our Williams Lake Branch can anyone tell me how to get those reports? They told me where I needed to focus my attention.
Answers
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@Phyllis Ann Galloway
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Phyllis
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When you say that you are "... over the STFHC-FHC in our Williams Lake Branch ..." do you mean that your are the "Stake, Temple and Family History, Consultant -- Family History Centre" (which was previously know as the 'Director' of the 'Family History Centre'); or, something else?
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If you if you are the "Stake, Temple and Family History, Consultant -- Family History Centre" (which was previously know as the 'Director' of the 'Family History Centre'), it IS ashame; but, that 'Calling" (ie. position) NO LONGER get access to that "Family History Activity Report" (FHAR).
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Family History Activity Report (FHAR)
'Ward' and 'Stake' Councils and the 'Temple and Family History, Leader' of the 'Ward' will have access to the "Family History Activity Report", which is found in 'Leader and Clerk Resources' on churchofjesuschrist.org.
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If Consultants need information from the "Family History Activity Report" or the "Indexing Report" to help those they are serving, they may contact their 'Ward, Temple and Family History, Leader or another Leader with access to the report.
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Here are a few articles:
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Report Changes for Temple and Family History Callings
https://www.familysearch.org/blog/en/temple-and-family-history-report-changes/
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New Family History Report Available in LCR
https://www.familysearch.org/blog/en/family-history-report-lcr/
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So, now, instead of getting access to the "Family History Activity Report" (FHAR), like they used to, the "Stake, Temple and Family History, Consultant -- Family History Centre" (which was previously know as the 'Director' of the 'Family History Centre') should go through their direct line of 'Priesthood Authority' being the "High Councilor" in the Stake (or, District) responsible for "Temple and Family History" Work; or, failing that, another Priesthood or Other Leader (as detailed above) with access to that Report.
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I know that this does not help.
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Whereas, the Church wants Priesthood or Other Leaders responsible for "Temple and Family History" Work to be more 'Hands-On'.
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But, it is ashame that the "Stake, Temple and Family History, Consultant -- Family History Centre" (which was previously know as the 'Director' of the 'Family History Centre') NO LONGER get direct access to the "Family History Activity Report" (FHAR).
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Brett
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This does make a difference. This fantastic report is not available to all church family history workers. The exact name of your family history calling will allow or not allow your viewing of these reports. For example, in my ward, one of the callings is Ward Family History Adviser. With this title, the activity reports are closed to that individual. The tightening up with callings does allow fewer hands in the cookie jar.
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@Cobus Ruby1
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Ruby
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As far as I am aware, there is NO Generic 'Calling' of "Ward Family History Adviser" within the various Membership Systems, nor, 'Handbooks', of the Church.
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If your Ward has such a 'Calling', of "Ward Family History Adviser"; then, that 'Calling' must be only for (and, specific to) your Ward; and, as such, as far as I am aware, such a "User-Created" Non-Generic Church 'Calling', would have NO access to anything "Temple and Family History" Work related, like the Generic Church 'Callings' for "Temple and Family History" Work.
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As far as I am aware, for a Ward/Branch, the MAIN (possibly, ONLY) Generic Church 'Callings' for "Temple and Family History" Work are:
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- Ward/Branch, Temple and Family History, Leader
- Ward/Branch, Temple and Family History, Consultant
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Of course, that is excluding the 'Leaders' and 'Auxiliary Leaders' with responsibility in "Temple and Family History" Work.
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It certainly is that there has been a 'tightening up' with regard to WHO gets access to the Report; and, therefore, slightly 'fewer hands in the cookie jar' (so to speak); but, the REASON for that "Change" was that the Church wants the Priesthood or Other Leaders with RESPONSIBILITY for "Temple and Family History" Work to be more 'Hands-On'.
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All it means is that the "Ward/Branch, Temple and Family History, Consultants" now need to approach their relevant 'Leader' for a copy of the Report.
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Brett
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Yes, as both a Stake Temple & Family History Consultant & a Ward Temple & Family History Consultant, I now have to ask my Stake Priesthood leaders (I ask the Stake High Councilman over T & FH, but I could alternately ask the Stake Pres or one of his counselors or maybe the Stake RS presidency) for our Stake FHAR. Within the ward, the Elders Quorum presidency, the RS Presidency, the Bishopric or the T & FH Leader all have access to the report, so I could ask any of them for the report. (I don’t think our ward RS presidency have really even looked at it yet or maybe don’t even know they have access to it.) I choose to ask my husband who is in the EQ presidency since it is the quickest, easiest way for me to get our ward report.
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In Handbook 2, check the Chart of Callings near the back of the Handbook (short on time at the moment and need to close down, so I can't provide an exact section listing). As you'll see in that chart, @Brett . is correct - at the ward/branch level, those are the only two callings: Ward/Branch Temple and Family History Leader, and Ward/Branch Temple and Family History Consultant that specifically have the name "Temple and Family History" in them (just make sure the clerk doesn't put them in with the comma that Brett used - the clerk needs to use the listing exactly as it comes from LCR). And only the Leader has access to the report (along with ward/branch leadership to include the full EQ and RS presidencies).
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If the Clerk fails to enter your Stake FHC calling correctly you will Not have access to the Monthly reports.
If those reports are not completed Every month for a Year you will not be able to request new Software or Computers.
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@JacquieHughen JacquieHughen, you're correct with respect to the Family History Center monthly report, but the discussion above relates to the stake and ward Family History Activity Report - an entirely different (and exceptionally useful!) report. But you're correct about the FHC monthly report - if they aren't sent in, then Salt Lake doesn't know what the activity level is in a FHC, and after five years (the replacement schedule) they will likely replace them with a lesser number than previous. We proved that concept, with difficulty, because the previous two FHC Directors turned in a total of only four monthly reports over more than a five year period (i.e. only four reports out of about 60). Actually, Salt Lake CAN see some degree of activity, because they can "see" when the FHC computers are turned on, but they still have no way of knowing how many users there are, how many are Church members, how many are first timers, etc. It then takes another year of building up credible statistics to get the proper number of computers authorized and shipped.
But the FHAR is not compiled by any input from wards and stakes, other than the fact that ward and stake members are signing into FamilySearch, submitting names for temple ordinances, adding names to Family Tree, doing indexing, adding memories to Family Tree, etc. That is automatically tracked at the Church level, and reported back in statistics only, not individual names, in the form of the FHAR. It basically shows how "healthy" a ward or stake is in truly understanding the purpose for which we're doing all this. For example, a stake with 3800 adults and youth (over 12) that has 978 people signing into FamilySearch during the year and 723 of them having submitted names for temple ordinances, is clearly understanding the importance when compared to another stake with 3800 people and only 600 of them have even bothered to sign into FamilySearch once during the year, with far fewer numbers of those people having added a name to their tree, submitted a name for ordinances, participated in the Indexing Program, etc. And that is the report that can be viewed (and printed) by various presidencies at the stake and ward level, plus ward T&FH Leaders. The FHC monthly report is only available to the person(s) in charge of the FHC itself ("Stake Temple and Family History Consultant - Family History Center").
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Christopher,
Yes and Thank You so much for further clarification!
So the FHAR report is available to the Stake presidency and does Not include the Indexing report which Does show the names of participants within each Ward or Branch, Correct?
I am always amazed when we have seen the reports showing the Languages etc of the Indexing.
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Christopher or Brett,
Is it possible for me as a Stake FHC "Director" to access specific names/e mail address for i.e. Invites to Indexing events, Youth Temple Trips, Ward or Branch Temple Trips within the Stake as a Ward or Branch, (Not just Individually(time consuming)?
When I was a RS President, (under LCR) I was able to contact via email to send specific messages to Sisters for Ministering information.
Thanks in advance for your response.
Sister Jacquie Hughen
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@JacquieHughen JacquieHughen, I do not (apparently) have access to the indexing report(s) - I just see reference to them here from time to time. I get no feel whatsoever that anybody in our stake even knows about them, except our stake high councilor (a former area T&FHC for many years). Sadly, indexing just isn't understood by many people to be essential in continuing to add more than 10 million new records per month in FamilySearch. Elder Vaughan J. Featherstone remarked many years ago in General Conference (October 1976) with respect to elders quorums, "We as a people do not understand the quorum organization yet. When we do, we will find there will be a 'power surge' through the Church that will electrify the world." I believe the same could be said for the T&FH leadership structure now in place in the Church. President Nelson has clarified for the entire Church that this is the most important work in which we can be engaged (the "gathering").
(Sorry, I don't know about "access[ing] specific names/e mail address for i.e. Invites to Indexing events, Youth Temple Trips, Ward or Branch Temple Trips within the Stake as a Ward or Branch....")
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I am a stake fhc director (shot cut name there). I get the indexing and other reports through our High Council rep. When we meet as a committee. We as in the Stake tfhc- leader, stake tech - indexing specialist, myself and my two assistants. I share my fhc report with them and our High Council rep shares with us.
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We are not able to send emails to large groups via tools. I just made my own in a word doc then copy and paste in the emails. Most of our units have different Facebook groups too. We are exploring an easy way to access this option too.
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If I no longer have access to the monthly indexing reports as the Stake Indexing Coordinator, then I see no reason to continue on in my calling. Reporting to the stake and ward leadership was my main function each month. It's too bad that they keep "fixing" something that wasn't broken in the first place...
I'm very discouraged by the inability to access reports this month, when I had access just last month. The high councilor over T&FH cannot reproduce the reports I send out without access to all my files. It's just a shame that I can no longer do my job.
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go to your group page and above the graph it says reports you click on that and it shows you your ward/stake reports
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Brett,
Happy Sabbath to You!
WHY is the FHAR report no longer available to Stake Temple & FH.
My calling is League City Texas Stake T&FH Director (7 Wards/Branches) with no ability to determine where we may need to assist a specific Ward/Branch, based on their activity or lack thereof. The High Counselor has never run the report.
I prepare the FH Monthly report (12 month history) required to get new computers etc. one of the questions asked is "How is the Priesthood assisting"
Can you advise?
Jacquie
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@JacquieHughen JacquieHughen, If you are formally listed in LDS Tools (which will also be in the membership and organization listings on the main Church website) as a "Stake Temple and Family History Director," you wouldn't get the report. In the Handbook Chart of Callings, there is no such calling listed. At the stake level, the "leader" (without having exactly that title) is the stake high councilor (there can be more than one with the assigned responsibility) over temple and family history work. He may be assisted in training ward T&FH consultants (at his request and under his direction), but that's it at the stake level (other then the obvious responsibility of the stake president). And at the ward level, the bishop is in the same position as the stake president at the stake level, as he oversees the entire temple and family history efforts. But he delegates the responsibility for carrying it out to the "ward temple and family history leader." That calling must be filled by a Melchizedek Priesthood holder. In smaller wards and branches, the elders quorum president may also fill that role, but as Elder Renlund pointedly instructed everyone in the last Temple and Family History Leadership Instruction (make sure to watch the new one this Thursday evening!!). A year ago he showed the "Standard" (preferred) pattern of leadership, and said, "To deviate from this standard leadership pattern [of calling a separate ward temple and family history leader] requires a good reason, concurrence of the stake president, and confirmation by the Holy Ghost." The exception (which the word "may" in the just-replaced and brand new Handbooks refers to) is, as Elder Renlund further explained, pertains to "very small wards and branches." This can all be found in last year's Leadership Instruction at the following web page (especially starting at the 11:00 point of the video):
https://www.churchofjesuschrist.org/family-history/for-leaders?lang=eng
Consultants, whether at the ward or stake level, including family history center leaders, are no longer given access directly to the FHAR, but it's clear this is to focus the functioning of the process on organizational leadership (which includes full EQ presidencies and full RS presidencies), and all members of ward councils. As was mentioned in an earlier answer, there are many such people the rest of us can go to in order to view our own ward's progress - it's just up to those leaders to learn to make use of those reports, analyze the data from current vs. past years, and prayerfully think through the implications of each of the elements on the FHAR in order to determine what's most needed going forward.
You mentioned that you "prepare the FH Monthly report (12 month history) required to get new computers etc." What you are describing is the monthly Family History Center report, which is the responsibility of the person appointed as leading the work in the family history center. Of course that becomes a 12 month history, but it is not at all the same as the monthly Family History Activity Report (FHAR). The FHC report is strictly about use of the FHC, and that's what the three narrative questions in that report pertain to - not to overall priesthood assistance for temple and family history efforts in wards and stakes (though that certainly impacts what happens with a FHC and its use). Instructions for the monthly FHC report are in the Family History Center Operations Guide. The monthly FHAR, however, is generated at the Church level by analyzing each individual member's activity (or lack thereof) in temple and family history activities (logging into FamilySearch, adding an ancestor to the tree, submitting the name of an ancestor for temple ordinances, participating in indexing, adding a memory in FamilySearch, etc.). That's the "report card" all the leadership gets each month - IF they download and study the report. That report should be discussed with the ward consultants, EQ and RS presidencies, as well as the entire ward council as they together formulate and update the ward T&FH plan.
I don't need to be nit-picky on exactness in titles, but as far as Salt Lake is concerned it is critical. Elder Bradley Foster (of the Seventy), Executive Director of the Family History Department of the Church, was asked by Elder Bednar to "share the desire of his heart" at the end of that leadership meeting. It is important to understand what Elder Foster said starting at 52:35 in the broadcast regarding the calling of ward T&FH leaders, as well as proper recording of the names of callings. I've spoken to many people in my own ward and stake who have NOT gotten any of the emails sent out by the Church regarding the meeting this Thursday (27 February 2020). Callings as far down the line as Beehive class presidencies and deacons quorum presidencies were sent email invitations notifying them that they "should" be in (or watching) this meeting Thursday - yet a number of people never got the email from the Church because their current callings aren't in the LCR system, or they aren't in the system properly, or they having included their own email addresses in their membership information. That's what Elder Foster is talking about at the very beginning of his brief remarks.
Hope this helps. Sorry for the long post.
-- Chris
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@JacquieHughen JacquieHughen
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Jacquie
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On top of what 'Chris' has proffered ...
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The situation has occurred because the Leaders of the Church WANT the local Priesthood Leaders with responsibility in "Temple and Family History" Work to become MORE involved with their 'Calling' and responsibilities - in other words more 'Hands-On'.
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Too many local Priesthood Leaders with responsibility in "Temple and Family History" Work were LEAVING the responsibility [including, "Printing" and distributing/disseminating the "Family History Activity Report" (FHAR)] with the "Stake(/District), Temple and Family History, Consultant -- Family History Centre" (who is Assigned as the "Director" of a "Family History Centre"); and, NOT, being responsible for their 'Calling'.
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I understand the premise behind the "Change" ...
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But ...
That said ...
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As I have already advised, it is ashame that the "Stake, Temple and Family History, Consultant -- Family History Centre" (who is Assigned as the "Director" of a "Family History Centre") NO LONGER get direct access to the "Family History Activity Report" (FHAR); and, have to request the FHAR from their local Priesthood Leader with responsibility in "Temple and Family History" Work - usually, the/a "High Councillor" with responsibility in "Temple and Family History" Work.
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'Them's the breaks' ...
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That is the way it is now ...
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That's all folks ...
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We just have to work or make do with what we have ...
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Brett
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Thanks for your response Chris,
l watched last year and will be in Rootstech 2020 on Monday and excited to attend the Leadership Meeting with David A Bednar, Dale G Runland and Gary Stevens in person.
Yes I do understand the FHAR is Not the same as the report that I complete.
It is my responsibility as part of my calling to document online in the FHC, showing the scheduled events, all planned activities and specific participation of everyone who signs in to the FHC on Tuesday, Wednesday and Saturday.
we have a quarterly FH meeting this eve with Stake 1st Counselor and EQ High Counselor and this will be discussed at length.
regards,
Sister Jacque Hughen
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@JacquieHughen Oh how nice! That's wonderful coordination and cooperation between the parts of the whole. I'm envious! 😊
-- Chris
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