Duplicate Images
Hello, I am indexing South Africa, Western Cape—Deceased Estate Files, 1951–1958 [Part B][M3XD-85L] and have a Duplicate Image Question.
The first image in this batch is handwritten; the second image is the same information as the first image, but typed. Are they considered duplicate images as the same information is contained on both records? If yes, do I choose the second image as the duplicate?
Thank you,
R. Brenner
Best Answers
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Hallo, it seems that you haven't received an answer from Family Search yet? First of all, if you are not sure, there will always be popup rules or regulations as to how to handle situations the correct way. I am an indexer and would like to give my opinion of what I would have done.
In your case, the first image should be confirmed as yes, you are going to index it. The second image are not the same (typed/handwritten), although it is for the same person, you already have the same information on the first one, so confirm as a duplicate. BUT make sure that everything on both records are the same, sometimes there are one or two differences that can easily be overlooked.
It can be that new information was written in on a later stage; OR one is a civil death record where it is filled out by the doctor who was with the patient at the time of death, and the other one is a probate death record where more info of his/her family is written in. In any case, if you make the second one a duplicate of the first one, and there is a discrepancy regarding the two later on, it will show up as a possible match or duplicate when it is already in the system for the public to see. Then it should be merged by someone else , usually who are family updating their family tree for instance.
Sometimes the names or surnames might show different in the spelling of it, like Havenga/Havinga, Martinus/Marthinus etc. Every case is different and you have to look out for any changes, if any.
Hope this will help
Hester Wolmarans
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The field help in your project states:
- If this image is an exact duplicate of an earlier image in the same batch, select No, Duplicate Image.
- An image that has information about the same event but that is not a photo of the same document is not a duplicate image. If you are not sure, use the Reference Images window to compare images side by side.
with this in mind I would index both images.
Hope this helps
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